FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the
Chippewa County Board of Commissioners’ Finance, Claims and Accounts Committee
was held on
MEMBERS PRESENT: Richard Timmer, Don Cooper, Bernie LaJoie, Ted Postula,
and James Moore
OTHER
COMMISSIONERS PRESENT: Earl
Kay and Scott Shackleton
MEMBERS ABSENT: None
OTHERS PRESENT: Marilyn McDonald, Tim McKee,
Sheriff Jeff Moran, Jesse Knoll, Debbie Sirk,
Kelly Beaune, and Jim German, Recorder
Additions / Deletions to
the Agenda
Chairman Timmer called for
additions or deletions to the agenda.
It was moved by Commissioner LaJoie, seconded by
Commissioner Moore, to approve the agenda upon correction of voucher numbers. On a voice vote, the motion was CARRIED.
Chairman
Timmer called for public comments, none were offered.
Correspondence and Information Items:
The Committee received the
monthly Treasurer’s report, monthly travel report, the Blue Cross Blue Shield
Quarterly statement, a MMRMA letter regarding net assets and a letter regarding
the 2007 remonumentation completion report.
The
Committee received a copy of a proposed service agreement to be approved and to
be established between
Approvals – 15 Desktop Computers
The Committee reviewed the bid
summary for the purchase of 15 desktop computers, which was previously re-bid
according to Board of Commissioners request, which established a vendors
listing.
It
was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the
low bid from Dell Marketing in the amount of $12,483, to purchase 15 desktop
computers. On a voice vote, the motion
CARRIED.
Approvals – replace and install 8 (eight) windows
The Committee reviewed the bid
summary to replace and install eight (8) windows in the Courthouse
building. The lone bid was for eleven
(11) windows, per the on-site visit and the repairs would have a 10-year
warranty.
It was moved by Commissioner LaJoie, supported by
Commissioner Postula, to approve the price of $4,022 from American Glass to
repair eleven (11) courthouse windows.
On a voice vote, the motion was CARRIED.
Approvals – fire detection and suppression system
The
Committee received and reviewed the bid summary and individual bids from four
vendors for the purchase of a fire detection and dry suppression system for the
equipment room at the Sheriff’s Department, which currently has a water
suppression system. Discussion followed,
including the vendor requirements and bid requirements that were not met by the
vendors for this project.
It was moved by Commissioner
Moore, supported by Commissioner Postula, to approve the bid of $8,965 from
Northern Fire & Safety, upon clarification of the Sheriff. On a voice vote, the motion was CARRIED.
Sheriff
Moran will follow up with the vendors to clarify the responses.
Approvals – Retiree Health
Care Actuarial
The
Committee reviewed the bid summary for the requested quotes to provide a
Retiree Health Care Actuarial for
It was moved by Commissioner Cooper,
supported by Commissioner LaJoie, to approve the low bid from United Health
Actuarial Services in amount $6,000 - $8,000.
On a voice vote, the motion was CARRIED.
Approvals – Friend of the
Court copier machine
The
Friend of the Court Office provided a bid summary to be reviewed by the
Committee, to purchase, install and provide maintenance for a photocopy machine
for the Friend of the Court Office, which has been approved by Chief Circuit
Judge Lambros, and to be paid from Fund 215.
It was moved by Commissioner
Cooper, supported by Commissioner Moore, to concur with the Judges approval to
purchase, install and maintain a new photocopy machine in the Friend of the
Court office. On a voice vote, the
motion was CARRIED.
Contract Approval –
The
Committee received a copy of the proposed agreement to seek reimbursement of up
to $4,000, to provide patrol on Forest Service areas for FY08.
It was moved by Commissioner
LaJoie, supported by Commissioner Postula, to approve the cooperative Law
Enforcement agreement between
Action and recommendations
from Committee meetings – Personnel
The
Committee was presented with information regarding the Personnel Committees
previously approved renewal for short-term and long-term disability insurance
provided by Employee Benefits Co., through Don Wilson Insurance Agency. The renewal will save approximately $17,000
by using Mutual of Omaha, which is MAC endorsed, and also has a three-year
guaranteed rate. Employees benefits will
be remain at the level necessary prescribed by contract language.
It was moved by Commissioner LaJoie,
supported by Commissioner Moore, to approve the Mutual of
The Committee reviewed a motion
from the Building and Grounds Committee regarding the Design-Build Agreement
for the proposed fifty-eight (58) bed jail expansion. The contract has been reviewed by legal,
after changes that were made between the owner and contractor regarding
liquidated damages, bill payment and mediator requirements. Discussion followed, including comments from
Commissioner Timmer’s previous experience will similar contracts.
The Committee was provided a
copy of the dues notice, as well as, an update provided by Commissioner Timmer,
of recent meetings with UP RC& D.
It was moved by Commissioner LaJoie,
supported by Commissioner Moore, to approve payment of the FY2008 dues of $300
to UP RC & D. On a voice vote, the
motion CARRIED.
Other – vehicle sales
The
Committee was provided with a listing of vehicles that will available for sale. Discussion included the use of the online
E-Bay services for sales of these vehicles.
It was moved by Commissioner
LaJoie, supported by Commissioner Postula, to approve the sale of these
vehicles and to use E-Bay to seek bids, and the newspaper article to refer
bidders to E-Bay. On a voice vote, the
motion CARRIED.
Other – Tower Clock repair
and maintenance
The
Committee was provided with a request for services quote for routine
maintenance inspection and repair of the Courthouse tower clock. Term of service from Steve VanZile included
mileage, lodging and an hourly rate of $22.50, with the County to supply parts
and needs for the maintenance of the clock.
It was moved by Commissioner
Moore, supported by Commissioner LaJoie, to approve the service order and
requirements as provided. On a voice
vote, the motion CARRIED.
Other – Finance packet
distribution
The
Committee discussed changing the current method of receiving the Finance
packets, as well as, the deadlines for the Finance agenda. Discussion followed and packets will be
mailed on Monday prior the Finance meeting for those Commissioners that request
the mailing.
The monthly claims and accounts
report were presented.
It was moved by Commissioner LaJoie, supported by
Commissioner Postula, to recommend the approval of general fund claims totaling
$268,012.00, other fund claims of $130,045.47, payroll of $382,755.85 and
health department claims of $565,701.94, total claims of $1,346,515.26,
vouchers 1686 through 1990 and C-1 through C-194.
Committee and Chairman’s Comments
No
additional comments were offered.
Adjourn
It was moved by Commissioner
LaJoie, supported by Commissioner Moore, to adjourn the meeting.
Chairperson Timmer declared the
meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder Richard Timmer,
Chairperson