FINANCE, CLAIMS AND ACCOUNTS COMMITTEE

MEETING MINUTES

 

May 8th, 2008

 

A regular meeting of the Chippewa County Board of Commissioners’ Finance, Claims and Accounts Committee was held on Thursday, May 8th, 2008 at the Chippewa County Courthouse in Sault Ste. Marie, Michigan.  Chairman Timmer called the meeting to order at 5:00 p.m. with a quorum present.

 

MEMBERS PRESENT:                   Richard Timmer, Don Cooper, Bernie LaJoie, Ted Postula, and James Moore

OTHER

COMMISSIONERS PRESENT:     Earl Kay and Scott Shackleton

 

MEMBERS ABSENT:                     None

 

OTHERS PRESENT:                        Marilyn McDonald, Tim McKee, Sharon Kenndy, Debbie Sirk, and Jim German, Administrator

 

Additions / Deletions to the Agenda

Chairman Timmer called for additions or deletions to the agenda. 

 

It was moved by Commissioner LaJoie, seconded by Commissioner Moore, to approve the agenda .  On a voice vote, the motion was CARRIED.

 

Public Comments

Chairman Timmer called for public comments, none were offered.

 

Correspondence and Information Items:

 

  1. Treasurer’s Report
  2. Travel Report
  3. Audit Report  and budget adjustments:

A discussion was held on pass through monies and if it was being done appropriately.  It was decided the Auditors may be able to answer questions in regard to this issue.  The Audit as well as budget adjustment should be presented at the June Finance Meeting.

 

 

AGENDA ITEMS

 

Approvals – Carpet Request for Bids

The Bids were reviewed for new carpeting at the 911 dispatch center.  A discussion took place in regards to the quality of the carpeting among other issues.

 

It was moved by Commissioner Postula, supported by Commissioner Moore, to approve the bid from Northern Hospitality $3,162.16.  On a voice vote, the motion CARRIED.

 

Approvals – Out of State Travel

The Committee reviewed the request from the Health Department for training for two individuals in Los Angles California.  The Committee asked for more justification due to the expense and that Health Officer Dave Martin be present at the Board Meeting for questions.

 

It was moved by Commissioner Moore and supported by Commissioner LaJoie to request further written justification from the Health Department and that Dave Martin be present at the board meeting to answer question.  On a voice vote, the motion CARRIED.

 

Approvals – Michigan Association of County Treasurers Annual Directory

The committee reviewed a request from Treasurer McDonald to place a full page newspaper ad in regard to the upcoming Michigan Association of County Treasurers convention being held in Chippewa County.

 

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to approve the ad.  On a voice vote, the motion was CARRIED.

 

Motions from the Personnel Committee

 

  1. The Administrator/CFO contract was reviewed.  The committee and administrator German discussed some proposed changes in the contract to be presented at the Board Meeting.  Mr. German indicated he would make the changes and present them at the meeting.
  2.  The Deputy Administrator Position was discussed. Ms. Beaun’s qualification as well as her dedication to service as well as the fact that she had saved the County roughly $350,000 dollars over the last three years was mentioned.  Also noted was the fact that she works on the weekend doing building permits saving the County approximately $20,000 a year.

 

It was moved by Commissioner LaJoie supported by Commissioner Moore to change the title of the Assistant to the Controller position to Deputy Administrator with a pay grade at a level 13.  On a voice vote, the motion CARRIED.

 

  1. A request was reviewed from Treasurer McDonald to have MERS do an actuarial to see what the cost would be of moving non-union employees from a B3 plan to a B4 plan.
  2. A request was reviewed for a budget adjustment for a lawn tractor.

 

It was moved by Commissioner LaJoie supported by Commissioner Postula to purchase the Torro Lawn Tractor from Erickson’s Appliance for the amount of $1599.99 with the 22

Inch cut and zero turn radius if possible.  On a voice vote, the motion CARRIED.

 

.

Finance - Claims and Accounts

The monthly claims and accounts report were presented.

 

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to recommend the approval of general fund claims totaling $181,426.58 other fund claims of $71,420.55 payroll of $385,208.73 and health department claims of $595,812.72, total claims of $1,233,868.58, vouchers 1991 through 2171 and D-1 through D-138.

 

Committee and Chairman’s Comments

The committee questioned the overage on legal fees. A discussion ensued.

 

Adjourn

It was moved by Commissioner Postula, supported by Commissioner Moore, to adjourn the meeting.

 

 

Chairperson Timmer declared the meeting adjourned at 6:45 p.m.

 

 

 

 

__________________________________    __________________________________

Jim German, Administrator                                Richard Timmer, Chairperson