FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the
Chippewa County Board of Commissioners’ Finance, Claims and Accounts Committee
was held on
MEMBERS PRESENT: Richard Timmer, Don Cooper, Bernie LaJoie, Ted Postula,
and James Moore
OTHER
COMMISSIONERS PRESENT: Earl
Kay and Scott Shackleton
MEMBERS ABSENT: None
OTHERS PRESENT: Marilyn McDonald, Tim McKee, Phil
Wolf, Chuck Leonhardt, Sheriff Jeff Moran, Jesse Knoll, Derek Myerscough, Debbie Sirk, Kelly Beaune, and Jim German, Administrator
Additions / Deletions to
the Agenda
Chairman Timmer called for
additions or deletions to the agenda.
It was moved by Commissioner LaJoie, seconded by
Commissioner Postula, to approve the agenda.
On a voice vote, the motion was CARRIED.
Chairman
Timmer called for public comments; Derek Myerscough questioned the County’s
legal fees. No further comments were
offered.
Correspondence and Information Items:
The Committee received the
monthly treasurer’s report; both the County and Health Department’s monthly
travel reports, as well as, the County’s legal expense breakdown FY08.
PRESENTATION
The FY2007 Audit report was
given by Anderson Tackman’s Phil Wolf; Mr. Wolf noted that the County is in
excellent shape. Commissioner Shackleton
asked for a letter grade, Mr. wolf indicated that it would be an “A”,
Commissioner Shackleton asked for a comparison to the FY2003, Mr. Wolf
responded at that time he would have given the County a “C”. A discussion ensued on the audit report. Mr. Cooper questions the significant
deficiency in the County not performing its own financial reports. Chuck Leonhardt was asked how much additional
time it would take to complete the new required reporting; he indicated that it
would take 40 hours. Discussion again
ensued and Commissioner Cooper was warned by Commissioner Timmer, that personal
attacks would not be tolerated at Committee meetings. Commissioner Shackleton
had further questions about 2% pass through funds, Mr. Wolf apprised the County
that the County can not donate to non-profit organizations, if the non-profit does
not benefit the County for the value that the non-profit is receiving.
AGENDA ITEMS
The
Committee reviewed a proposed Memorandum of Understanding with Bay Mills Indian
Community and
Approvals – Out of State Travel
The Committee reviewed the request
from the Health Department for travel to
It was moved by Commissioner LaJoie and supported by
Commissioner Moore to approve the travel request as presented. On a voice vote, the motion CARRIED.
Approvals – Health Office Contract addendum
The committee reviewed an
addendum to Health Officer Dave Martin’s Contract...
Commissioner Shackleton
questioned if this was an additional hourly rate and what the justification
was. Administrator German explained we would be sharing the Health Officer with
LMAS and that half of the cost of the contract would be billed to LMAS thereby
saving the County money. This would be
on a provisional basis only not lasting for more than six months.
It was moved by Commissioner Moore, supported by
Commissioner LaJoie, to approve the contract.
On a voice vote, the motion was CARRIED 4-1 with Commissioner Cooper
voting no.
Budget Process for 2009 Calendar
The
Budget calendar was presented for 2009.
Commissioner Cooper was pleased that the final adoption date was not
December 31st and hoped the County could stick to the calendar.
It was moved by Commissioner Cooper
supported by Commissioner Moore to adopt the calendar. On a voice vote, the motion CARRIED.
EUP
Community Corrections Advisory Board Request for Support.
A
resolution was presented for renewal for Community Corrections Act
Funding. A discussion ensued.
It was moved by Commissioner Moore
supported by Commissioner LaJoie to adopt the Community Corrections Resolution. On a voice vote, the motion CARRIED.
Finance – Truth and Taxation Resolution
The truth and taxation resolution was discussed and will be presented
to the full board under the equalization committee report.
Budget Adjustments
Chuck Leonhardt reviewed the following budget adjustments with the
Committee, as well as, an additional budget adjustment for Fund 210.
Revenue Original Amended Change
101-000-570.000 Substance Abuse 0.00 210,000.00 210,000.00
270-000-675.000 Snowmobile Trail Marker 0.00 1,800.00 1,800.00
$211,800.00
Expenditure
101-631-701.000 Substance Abuse 0.00 105,000.00 105,000.00
101-648-701.000 Medical Examiner 50,000.00
85,000.00 35,000.00
215-000-978.000 FDC Equipment 0.00 6,000.00 6,000.00
270-000-727.000 Snowmobile Trail Marker 0.00 1,800.00 1,800.00
210-000-964.000 Fire/Ambulance 252,159.00 390,159.00 138,000.00
$285,800.00
It was moved by Commissioner Moore,
supported by Commissioner LaJoie, to approve the budget adjustments as
presented.
It was moved by Commissioner Cooper,
supported by Commissioner LaJoie, to amend the motion to adjust the budget
adjustments to include Fund 210. On a
voice vote, the motion PASSED.
The monthly claims and accounts
report were presented.
Claims and Accounts
It was moved by Commissioner Moore, supported by
Commissioner Postula, to recommend the approval of general fund claims totaling
$239,074.59 other fund claims of $128,372.41 payroll of $384,351.94 and health
department claims of $915,751.20, total claims of $1,667,550.14, vouchers 2172
through 2299 and E-1 through E-186.
Committee and Chairman’s Comments
Commissioner
LaJoie, questioned the Board’s recently approved Code
of Ethics policy, as to who needs to comply with the Code. Commissioner Cooper agreed that all
Adjourn
It was moved by Commissioner Postula,
supported by Commissioner Moore, to adjourn the meeting.
Chairperson Timmer declared the
meeting adjourned at
__________________________________ __________________________________
Jim German, Administrator Richard Timmer,
Chairperson