FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the
Chippewa County Board of Commissioners’ Finance, Claims and Accounts Committee
was held on
MEMBERS PRESENT: Don Cooper, Bernie LaJoie, Ted Postula, and James Moore
OTHER
COMMISSIONERS PRESENT: Earl
Kay and Scott Shackleton
MEMBERS ABSENT: Richard Timmer
OTHERS PRESENT: Tim McKee, Jesse Knoll, Derek
Myerscough, Debbie Sirk, Lana Forrest, Kelly
Beaune, and Jim German, Administrator
Additions / Deletions to
the Agenda
Chairman Kay called for
additions or deletions to the agenda. Items 4b) Sault Drain District and 4c) EUPTA fuel charge funding
request.
It was moved by Commissioner LaJoie, seconded by
Commissioner Postula, to approve the agenda, as amended. On a voice vote, the motion was CARRIED.
Chairman
Kay called for public comments; Derek Myerscough questioned the previously
adopted policy, pertaining to the Board of Commissioners option of attending
certain meetings. No further comments
were offered.
Correspondence and Information Items:
The Committee received the
monthly treasurer’s report; the County’s travel report, a letter from Treasurer
Marilyn McDonald regarding tax foreclosure transfer, a thank you letter from
EUP Community Dispute Resolution and two letters regarding non-funding of 2%
funding requests for both the Chippewa County Historical Society and the Great
Lakes Shipwreck Society.
AGENDA ITEMS
The
Committee reviewed a proposal from County Administrator German, requesting that
the
911 Funding request
The Committee was presented a
proposal for radio console equipment needs by Director Tim McKee. Director McKee gave an overview of the needs
that currently exist, as well as, two options to provide new supported
technology. Option 1 is a Standard
Console system with radios in backroom: two systems could provide this system
1) AvTech Console - $275,000 or 2) IPC T-5 Console - $360,000; which nether
system provides RCM buttons to provide officers with assistance and neither utilizes
the latest technology. Option 2 is an IP
Based Console with direct integration to MPSCS, the IP based system is Motorola
MCC 7500 - $398,811 which includes a full IP integration with VHF and MPSCS,
direct connection to MPSCS through ZC, as well as, built-in RCM buttons. Additional project requirements for all
options include point-to-point 4.9 Microwave connection costing $42,509; MPSCS
Microwave Link upgrade costing $265,856; IP recorder costing $123,710; new
console furniture costing $39,000 and an additional positron position costing
$50,000. The total cost on the project
with the IP based system is $919,886, of which Director McKee is $98,641 short
of funding, and currently lacks the $123,710 being provided through Region 8
PSIC Competitive Project – which Director McKee is 95% sure of its
approval. Sources of funding will
continue to be sought. Discussion
followed including the previous DTRF loan from the County to help start-up
Central Dispatch; the value of the equipment that is being replaced, and using
Fund 211 to fund this project; although this fund is potentially being left as
a reserve, in case of future revenue shortfalls.
It was moved by Commissioner Moore and supported by
Commissioner Cooper to approve a loan from the DTRF of $225,000 to move the
project forward to purchase the Motorola MCC 7500 console for $398,811, 4.9
Microwave PTP $42,509, MPSCS M/W $265,856, 30 Track IP Logger $123,710,
furniture $39,000 and additional positron position $50,000 – totaling $919,886. On a voice vote, the motion CARRIED.
Budget 2009
The committee received the
Departments and Agencies 2009 budget requests.
No action was necessary.
Sheriff Vehicle Sale
The
Committee was updated on the status of the vehicle sale, and the concerns of
continuing the E-bay sale. No action was
taken – and the E-bay sale will be accomplished.
The
Committee was also updated on the sale of the Kubota tractor to the Chippewa
County EDC for the price of $2,500 – which will be reflected to show the sale
price covered the cost of the new mower.
Drain District
Commissioner
Kay updated the Committee on a meeting held earlier in the week regarding the
need to establish a Sault Drain District.
Commissioner Cooper noted again the lack of information being provided
to the entire Committee. No action was
taken.
EUPTA –Fuel Charge
The
Committee discussed a request from the Eastern Upper Peninsula Transportation
Authority for a one-time only fuel charge of $25,000. Discussion followed including the increase in
ferry-trip fees, EUPTA restricted and unrestricted fund balances; fuel
surcharges. Representatives from EUP
Transportation Authority will be invited to the Regular Board meeting to
continue the discussion of the request.
No action was taken.
The monthly claims and accounts
report were presented.
Claims and Accounts
It was moved by Commissioner LaJoie, supported by
Commissioner Moore, to recommend the approval of general fund claims totaling
$333,216.45 other fund claims of $708,762.75 payroll of $394,759.09 and health
department claims of $631,565.54, total claims of $2,068,303.83, vouchers 2362
through 2524 and F-1 through F-275.
The Committee was provided with fund balances to be approved to match
the recently completed audit, the information was provided by Chuck Leonhardt.
(See attached)
It was moved by Commissioner Cooper,
supported by Commissioner Postula, to approve the budget adjustments as
presented.
Committee and Chairman’s Comments
Commissioner
Shackleton asked about the actuarial progress.
Adjourn
It was moved by Commissioner Postula,
supported by Commissioner Moore, to adjourn the meeting.
Chairperson Kay declared the
meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder Earl Kay,
Chairperson